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GenCon 2017 Volunteers Needed


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Hello everyone!

We are rapidly approaching the greatest time of the year: GenCon. Wyrd gets into a flurry of activity with everything to prepare for the con, and we need your help to make sure everything goes smoothly. If you are going to be at GenCon and are willing to spare some time to help us, we'd appreciate it. As a thank you, we'll provide you with some gifts by way of thanks. All the information you need is in this post, so read on!


Being a Volunteer

Volunteering with Wyrd can be a lot of fun. You get to meet Wyrd employees, chat with passionate customers, and get an insight into what it's like to work a convention. As a volunteer you'd be representing Wyrd, so we have a few ground rules.

  • You must show up to any volunteer shift on time (and on time means 5+ minutes before you actually start) and presentable. This means having recently showered, clean clothes, etc.
  • You must be wearing the Wyrd shirt we give you (more on this later).
  • You must be happy to interact with the community. You'll be helping people and answering questions the whole time.
  • You must be able to fulfill the responsibilities associated with the slots you sign up for. These will be listed at the bottom of this post.


Signing Up

If you want to sign up to be a volunteer, you need to e-mail me (aaron@wyrd-games.net) with the subject line "GenCon Volunteer" and let me know which slots you want. Slots requested may not be available, but we will do our best to keep the list up to date. You need to include the following information in your e-mail:

  1. Full Name
  2. Best Contact E-mail (one you use)
  3. E-mail used in GenCon's system, if applicable
  4. T-shirt size
  5. Open slots requested

I will reconfirm with all volunteers before GenCon, to make sure you can still fill your shifts.


Thank You

Each volunteer will receive something as a thank you based on the number of slots they sign up for.

  • 1 slot = t-shirt and badge (if you already purchased a badge, we can refund you based on the e-mail used in #3 above)
  • 2 slots = t-shirt, badge, and $25 store credit*
  • 3 slots = t-shirt, badge, and $50 store credit*
  • 4 slots = t-shirt, badge, and $100 store credit*
  • 5 slots = t-shirt, badge, and $150 store credit*
  • 6 slots = t-shirt, badge, and $200 store credit*

If you sign up to run a Through the Breach adventure, the first game you run will get you a free copy of the TTB 2.0 Hardcover book. Subsequent games will count toward the schedule above.

All volunteers that work on Thursday in the Exhibit Hall or takes a breakdown shift will get a special goodie as a way of saying thank you, in addition to what is listed above.

*All store credit must be used at GenCon.


Volunteer Slots

All slots below are available for volunteers. This list will be updated regularly, but be aware that someone may have already e-mailed me about a given slot. Please check the Responsibilities section below before you sign up, to ensure you can fulfill the duties required of you.

  • Board Game Demos - Friday 10:00-14:00
  • TOS Demos - Friday 10:00-14:00
  • TTB Demo - Saturday 10:00-14:00
  • TTB Demo - Saturday 14:00-18:00




Below is a look at what you'll be asked to do, based on the slots above.

  • Customer Service - You will be responsible for assisting customers with any questions they may have. This requires an understanding of all of our game lines as well as at least a basic understanding of what events Wyrd offers at GenCon. You will need to ask people if they need help, as well as be prepared to be assisting multiple customers at once.
  • Demos - The demos are short-form introductions to our games. These are not sit-down and play a game events, which happen in the Event Hall. You will be required to conduct ad hoc demos from walk up customers. You need to know the game well, with the ability to simply and clearly explain the game(s) you're responsible for. You need to be able to give them an understanding and give them a short chance to try it. No demo should go more than 15 minutes. Again, this is not a chance for people to play a full game. 
  • Learn to Play (minis) - Our Learn to Play events are two hour events for people to play out the game in question. You will be responsible for teaching two people how to play the game for one hour and then shift to teaching two new people in the next hour while remaining available for questions for the first group. In this way, you'll be working with four people at all times, giving them an understanding of the game in question. If you are not the first shift in the morning, you will also need to be able to answer questions from someone else's previous demo as their shift will be ending.
  • Learn to Play (TTB) - Our Learn to Play for Through the Breach requires you to have a good knowledge of TTB. You will be walking players through a character creation and then running a short, 15-30 minute adventure with the characters they have created. You must know the game well enough to do this, and be comfortable as a GM. You may be responsible for up to 5 players. This will happen in the Event Hall, so be prepared for some distractions.
  • RPG Session - You will be responsible for running a one-shot adventure for TTB complete with pre-generated characters. You must know the game well enough to do this, and you must review any adventures you are running beforehand (they will be provided to you). You are required to run the one-shot listed in parenthesis for the slot you sign up for. You must be comfortable with a variety of people, and comfortable as a GM.
  • Breakdown - You will be responsible for helping take down Wyrd's booth. This involves some heavy lifting and a whole lot of sweating. It will take hours, so be prepared! You need to be able to lift a decent amount of weight and stay active during this time. You should be prepared for your shift to run over the time stated, as it may take longer to complete. This is not easy, but it is hugely appreciated!


That should be it. Thank you for your interest and for your help!

Edited by Aaron
Updated for taken time slots.
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Updated the timeslots! A lot of things are filling up -- thank you!

If you're comfortable with Malifaux and have an interest in The Other Side, we can get you a copy of the rules in advance so you can be familiar with the game in order to demo/teach it. The game is streamlined, and easy to pick up coming from a Malifaux background.

Thanks all.

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